How to enter a new CAMP record:
Click on "New Account"
Enter the first and last name of the person for whom you wish to enter a record, then click on "Look For Existing Account" (because it is very important not to have two different records for the same person, so the system wants you to make sure this person hasn't worked here before in some capacity that you might not be aware of)
You'll see an informational/action message advising you that if this account is not for a staff or contractor ("staff" includes core faculty; "contractors" include associate faculty... so, if this is for a volunteer or temp, you must remember to click the "Notify..." button when you've finished entering data.)
Click OK to move forward.
If there had been a match found, then you would click on the "Use this Account" button and then take one of two available options.
For the purposes of this document, we'll assume that no match was found.
Now, enter all of the information you have about this person on this screen:
Note that if the Account Type is "Staff", you'll see an "HR Information" tab as in the above picture. If the Account Type is "Contractor/Associate Faculty", you'll see a "Finance Information" tab as in the picture below.
If the Account Type is neither of those, then you won't see either tab.
If one is showing, you'll eventually need to fill in appropriate data on it, but first, let's look at the "Operational Needs" tab. (The "System Identification" tab is not available to everyone so do not be alarmed if you do not see it on your screen).
Please watch closely as you choose yes/no for those questions listed.
If you answer "yes", to "Is there a computer already in place for this person", then we will know not to bring one. We're not asking if they need a computer to do their job... just whether or not we need to bring one. The same applies to phone...
This tab is only available if you are entering a type of "Staff". If you do not know the initial rate of pay or the vacation allotment, type "Unknown" in these fields because the system will not create an account if these are blank.
This tab will only appear if you are entering a record of type "Contractor/Associate Faculty".
Company Name - If you do not know the company name and you leave this field blank, the system will insert the Preferred Name and Last Name from the Personal Information tab.
Cheques Payable To - if you leave this field blank, the system will insert the Company Name
You must enter either a SIN or a Single Business Number. You cannot create an account unless these fields have been filled in.
If you specify Registered with WCB or Collects GST, then you are required to enter the WCB Number or GST Number.
Corporate Applications and/or Training
This section is intended to identify the training needs FOR the new employee, TO the new employee. They will then sign up for whatever training is required (ie. EMS) or ask for assistance organizing training that isn't offered routinely like EMS is.
This tab also provides information to systems about the permissions/access that is needed by the new person. Place a checkmark next to the Corporate Applications that they require, specify if they need training and include details for permissions/access.
Just like the title suggests, add any comments here.
After the comments have been entered and you've verified all the information provided, you can click the "Create Account" button to start the ball rolling.
What happens now?
Depending on the account type, the CAMP account request can go through a number of steps.
Staff and Faculty accounts go to HR for approval, and the Finance for approval. Once approved, an email is sent to "Arrivals and departures" and the account is automatically created within 2 hours, Monday to Friday from 8am to 4pm. The account info is sent to the Account Supervisor
Volunteer and Temp accounts will go to Arrivals and Departures immediately. The account is automatically created within 2 hours, Monday to Friday from 8am to 4pm. The account info is sent to the Account Supervisor
Associate Faculty accounts will go to Arrivals and Departures immediately. The account is automatically created within 2 hours, Monday to Friday from 8am to 4pm. The account info is sent to the Account Supervisor and to the Associate Faculty.